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LMS PTO MEETING MINUTES 2-6-25

3/3/2025 9:29 am

LMS PTO Exec MInutes

February 6th, 2025

9:00AM

 

Present: Sarah Boeke, Jennifer Truman, Lana Corcoran, Anne Dresie, Sarah Olson, Dana Compagnone, Jen Berndt

Absent: Roseann Morgan (injury)

 

  1. Approval of Minutes – Roseann
    1. Motion to approve, seconded and approved
  1.  Principal's Update
    1. N/A – were tied up in meetings
  1. President's Report
    1. Wireless speaker arrived
    2. BVN Project Graduation
      1. Hosted at CNP, they rely on donations from feeder school PTOs. LMS had $500 budgeted; Sarah cut and sent them the check
  1. Treasurer Report - Sarah / Jennifer
  1. Financials – on track with all budgets.

  1. VP Communications - Dana C
    1. 8th Grade Farewell
      1. Graduation in the morning, followed by an event at 10 to 1 (busses are booked from 9 to 2)
        1. CNP booked for outing on 5/22
        2. Still working out other details to determine the final cost for families
        3. Gift – gym graphic with year like BVN; Jen to talk with

 VP School and Community - Lana C

    1. Staff Appreciation
      1. Conferences - Italian lunch from Olive Garden         
    2. Nominations
      1. Results from VPs on who is returning?

LMS PTO Board

President: Anne Driese will move up as she was President Elect

President-Elect –

Past Treasurer & Treasurer: Jennifer Truman as planned

Secretary –

VP- Communications: Emma Benezette, past chair of EagleFest, expressed interest in this position. She would love to get more involved.

VP- School & Community: Lana is waiting to hear back from her teams

VP- Ways & Means: Sarah Olson is interested in staying on the board

  • Since Roseanne was out today, Jen will reach out to gauge interest in staying on

Committees under VP – Communications

First Day Festivities: Lauren Johnson and Lauren McMonagle are interested in helping again next year.

Family Ambassador: waiting to hear back

EagleFest: Waiting to hear back (Dana forgot to reach out)

8th Grade Farewell: Jenny Thompson (current chair of Staff Appreciation) has interest in being on this

 

Committees under VP – School & Community

Building & Grounds: Rene Barton is happy to stay or change to another position if needed

Grants: Jennifer Bronson is happy to stay in position next year

Nominations –

Staff Appreciation: Jenny Thompson has done it two years (she trained up under someone else). Wants to be a member of the team to become the chair; she is open to staying on as a member, but not the chair, so she can train up. Jenny will reach out to the current team to gauge their interest

Website Coordinator – Cori Nelson is good to stay on unless someone else wants it.

 

Committees under VP – Ways & Means

Parent Social Fundraiser: Board will vote next meeting on status of this. For now, don’t slate

Restaurant Nights: Austyn Walter and Melanie Vinduska are interested in staying on

School Supplies:

Student Socials (ENO): all the non “graduating” ENO team members are open to staying on. Esme Matzke is interested in Chair again. It sounds like Sarah Olson will reach out to people to backfill

 

General:

Melisa Van Buskirk is interested in a board position or a committee

Jamie Gordon is interested in a committee position, but likely not as chair. Not interested in a board position

Tracy Roushka: Sarah indicated she’d be a good fit for 8th grade graduation 

      1. Jennifer and Erica reached out to the Lauren’s (last year’s committee) – Jen will reach out to have them reach out to 5th grade PTO
      2. Timeline has been communicated: March - before Spring Break confirm who is returning, after Spring Break fill open positions / April - approve nominations to finalize 2025-26 Slate

 VP Ways and Means - Sarah O

    1. Eagles Night Out
      1. 155 RSVP’s
      2. $805 in Donations from 41 donors
      3. Open Volunteer Opportunities: Restroom Monitor, Ping Pong, and one more bball ref. 
        1. PTO VPs were waiting for others to sign up, they will sign up on the form. Ping pong is now full.
      4. Concessions will be $1
    2. Community Fundraisers
      1. Next event - Cane’s 2/27 from 4-9pm
      2. Potentially Cactus Grill in March
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LMS PTO MEETING MINUTES 1-16-25

2/5/2025 2:10 pm

LMS PTO Exec Minutes

January 16th, 2025

9:00AM

 

Attendance: Jen, Lana, Anne, Sarah, Dana, Sarah O

Not Present: Roseann, Jennifer

Meeting Adjourned at 10:05

  1. Approval of Minutes – Roseann
    1. Motion to approve, seconded and approved.
  1.  Principal's Update
    1. Play performance date will change; last week of February and Chappel will announce – Wed and Thurs
    2. Boys BB and cheer – games start next Tuesday; have 5 teams (high % of participation)
    3. Conferences
      1. February; same drop in format as last fall
    4. Enrollment
      1. 5th graders (incoming 6th) student tour for EXPLO on 1/27; parent night on 2/4. Families are in messaging system now to deploy communication. Math announcement changes. Enrollment forms due 2/18 (date to be confirmed) which will inform # of sections that informs master schedule + staffing
      2. 8th grade enrollment 1/16 at BVN
    5. Wolf Spring Middle School – principal from Oxford will move over; looking for assistant (who will transition through Aubrey Bend)
    6. Family in need – DoorDash personal fundraising through Staff; PTO allows for $100 in funds; Jen will confirm that is the limit – motioned, second, approved.  
    7. Ideas for PTO funds
      1. PA System – Sperf has narrowed down options
      2. Gaga – Sperf confirming storage solution before letting PTO know
      3. Nurse – hasn’t mentioned any needs
  1. President's Report
    1. Farewell date still the same? Game plan for 8th grade graduation for the same date for the time being, won’t be voted on until right after spring break – 5 snow days were baked in and we’ve used 4 (possibly 3 if the statewide emergency reduced one down)
    2. Incoming 6th grade parent presentation night 2/4
      1. Jen will represent, she has slides that she will update and return to Colburn. Anne’s presence TBD pending her schedule.
    3. Purchasing wireless speaker prior to Spring ENO
      1. Sarah O had shared a link to the the music teacher uses at MTE; approved to purchase in previous meeting. Jen will purchase before ENO.
    4. Donuts for Kids – Anne is coordinating; TBD post Spring Break

  Treasurer Report - Sarah / Jennifer

  1. Financials
    1. 695.00 check from Kendra Scott
    2. Financials are stable
  2. Tax document filings
    1. Sales tax filed and paid - if we don’t sell entry tickets, but a raffle ticket to ENO, don’t pay taxes
      1. Consider switching to non-taxable entry for ENO
    2. 1099’s issued to vendors $600 or over (creative photo booth, magician and dj)
  1. VP Communications - Dana C
    1. 8th Grade Farewell – on the final full day; busses need to know where to go ASAP
      1. Meeting booked for 1/16 following BVN Enrollment night
        1. Idea for gift due to Repainting – wall decals that can be removed – curved hallway all the way to the commons; huge letters “Eagles”
        2. Neon sign in focal/welcome space
        3. Modern numbers on 6th, 7th 8th halls
  1. VP School and Community - Lana C
    1. Staff Appreciation
      1. Back from break lunch was great
      2. Upcoming Efforts
        1. Conferences - Italian lunch from Olive Garden – set for 2/13
        2. 3/25 – Smoothies for spring break
        3. End of March – Stock the Lounge
        4. 4/24 – professional learning – snacks and drinks
        5. 5/9 – Start of staff appreciation week
    2. Nominations
      1. Process to begin soon
      2. VP should reach out to current committees prior to Feb meeting to see who wants to come back next year – everyone should begin reaching out now to fill committees to provide notes to the nominations committee (report back at Feb Meeting)
      3. Committee meeting/discussion regarding timeline: March - before Spring Break confirm who is returning, after Spring Break fill open positions / April - approve nominations to finalize 2025-26 Slate
  1.  VP Ways and Means - Sarah O
    1. Eagles Night Out
      1. Spring theme - Wild West
      2. Changes ~
        1. Adding two volunteer spots
          1. Volunteer to check out any students leaving before 9 pm.
          2. Volunteer to support stations/volunteers (no floaters).
        2. Asking volunteers to arrive at 6:15 instead of 6:45,
        3. The goal is to have all decorations complete by 6:30.
        4. Concession sales go until 9pm.
      3. Ticket sales go live next week, $15
        1. Use PTO excess funds.Tickets are now $0 (a change from what the printed materials are; Sarah O to change ASAP). Ask parents for financial donation instead (to be used to purchase instead of asking for donated snacks and selling them)
          1. Motion to wave the $15 for a one-time event; second. All present approved.
      4. Hope to add one more event, waiting for approval
      5. No glitter, and limiting decorative items hanging from the ceiling.  We will reuse the Red Carpet and hang lights at the entry. 
    2. Community Fundraisers
      1. Next event ~ researching ideas (Spin Pizza or another shopping event).  Will plan to have one in March or April.

Making phone calls; generic restaurant night signs

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LMS PTO Minutes 8-22-2023

9/12/2023 11:37 am

LMS PTO MEETING MINUTES

August 22, 2022

9:30 - 10:30 AM

 

Meeting called to order by Jana Mickey at 9:31

 

In Attendance:  Jana Mickey, Roseann Morgan, Renee Rohe, (via speaker phone), Sarah Boeke, Dayna Breitenstein, Keiko Edgar, Jen Berndt, Melissa Corcoran, Michael Richards

 

Question to Renee by Melissa regarding a check from eight grade celebration from last year.

Eight grade celebration check has cleared for $4,000.00

  1. Introductions:

Everyone introduced themselves and everyone is VERY EXCITED TO BE HERE.

Discussed differences between MTE and LMS PTO and that everyone here is excited about working together whether they are brand new to this or an old pro.

  1. Approval of Minutes - Roseann

Move to approve the LMS PTO Minutes from May 2, 2023 by Roseann Morgan, second by Jen Berndt, approved by majority.

  1. Principal's Update

Michael Richards – update on spirit wear order.  PTO received 174.00 from just 8/21 orders.  Michael will update all the orders and what the PTO will receive..$3,996.00 of spirit wear has been ordered to date.  $354.00 will go to the LMS PTO

Athletic spirit wear orders are 2,528.00 to date ordered, our cut of athletic spirit wear order is 219.00 but we have to give North a cut because they designed it.$573.00 of which some will go to North for designing it.

 

Coach gear cost $935.77

 

Total $6524.00 of which the PTO gets a percentage.

 

We purchased 18 items of clothing yesterday to give one item to each of our coaches at LMS.  PTO will purchase this for them.

 

Dayna asked about the ability to hire outside vendors who might give us a bigger kickback for the items sold.

 

Motion that the monies that we make from spirit wear go to pay for the gear for the teachers and coaches by Sarah Boeke, second by Keiko Edgar, passed by majority.

 

Melissa Corcoran:  All is going very well.  New staff is doing great with the kids.  The 6th grade class is the biggest ever!  We missed by one kid to get another teacher.  A Lakewood Middle school a 7th grade math teacher passed away over the weekend.  We and the other schools are offering much support to her family and the school.

 


  1. President's Report

Move to update the LMS slate by Jana Mickey, second by Sarah Boeke, passed by majority.  Slate is posted on web site.

  1. Slate Change and Vote
  2. Key Upcoming Dates
  3. Eagle Fest. Eagles Night Out. 

 

  1. Monthly PTO Newsletter and FB Posts - ways to communicate

PTO newsletter will go out.  Michael suggested to add it to our Eagle News and                                          have the link to the toolkit in there.  Patti would need the content by Thursday night, Friday by noon at the latest.  Melissa can also share with the staff.

 


  1. Treasurer Report - Renee / Sarah

Review of Budget hand outs.  Cash boxes need at least one person assigned per box and they have to stay with the box and be responsible for it’s contents at the beginning and the end of the evening. 

Membership Eagle fund will be adjusted after the close of the books from last year…there will be a big change here in the numbers when that happens.

 

Change in the budget:  Motion to approve the new budget by Jana Mickey, second by Keiko Edgar, approved by majority.

 

The PTO budget is posted on the PTO web site and any questions should be directed to the treasurer or the PTO president.

 

 

  1. VP Communications - Dayna B

Recap of Eagle Fest passed out by Dayna.  They would love to get donations rather than have to pay for everything.  We are doing most of the same stuff as last year.  Donations are filling up which is great and we will probably charge less for stuff this year.  We will have a DJ, he will run the cake walk.  They walked the grounds to determine a better layout.  Melissa said the Leawood Police Department will block off the streets around the school.  Kona ice will come in later.  Everyone can use the cash boxes and everything will cost a whole dollar amount so we don’t have to deal with change.  Melissa will plug in about 6 staff members to chaperone the kids.  Keiko suggested to ask the vendors to donate food to the people who are volunteering.  Gift cards, etc.

How do we get other kids involved…maybe the middle school band, or jazz band, choir could sing the National Anthem.  Would the spirit squad or eagle ambassadors like to create a banner?  No balloon towers outside this year and probably not inside either.  We have our step and repeat we can use.  We could use the new flag we got from the 8th grade last year.

Dana Compagnone created an Amazon wish list.

 

  1. First Day Recap
    • Anything we need to consider for next year?

 

  1. Eagle Fest
    • .Food Vendors
    • Communications/Marketing
    • Volunteer Sign-up
  2. Family Ambassador
    • .Principals, how can we best help new families?

Melissa suggested that the new families would like to be called.  Not all incoming 6th grade families but families that are new to the area, no matter what grade they’re in.  We have a budget of $500.00 for new family hospitality.


  1. VP School and Community - Anne D
    1. Staff Appreciation
      • Overview of schedule for year
      • Recap of first week activities
    2. Grants - Principals, when do these go to teachers?

PSAT 8 is now optional for 8th graders.  No more map testing.  We use Iready for math.  Fast bridge will be the literacy component.

 

We need to know the numbers in order to approve anything for the headphones then we can approve at our next meeting. Or do a non-meeting approval.

 

Grants for large ticket items go through BDF but headphones, etc. can go through the PTO.

 

Question from Michael Richards.  Gift cards for people who do extra duty for these events.  They can fill out a ticket for a raffle to win these gift cards.  For Eagle Fest and ENO they will automatically get a gift card rather than a raffle…but then we would have a raffle for a few additional cards.

 

Checks from the spirit wear fund are going into our gift fund.

 


  1. VP Ways and Means - Keiko E

 

  1. Fall Parent Social - dates?
  2. Restaurant Nights

Dates do not need to be approved by PTO but we need to have them at least a week in advance.  PAPA JOHN will be October 12th.

  1. Spirit Wear 
  2. Eagles Night Out

Date is October 20th first semester.  Date for second semester is TBD. Late January/ early February would work well.  Keiko will reach out to Lashawn because she is a doer and we would love to have her lead this effort.  No inflatables, the district will not allow it. 

  • Any new ideas we want to explore? Principals, anything not an option?
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May 2, 2023

5/3/2023 10:09 am

May 2, 2023

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January 2023

4/3/2023 11:01 am

January 18, 2023

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March 2023

4/3/2023 11:01 am

March 23, 2023

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October 2022

4/3/2023 11:00 am

October 13, 2022

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December 2022

4/3/2023 11:00 am

December 8, 2022

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August 2022

4/3/2023 10:44 am

AUGUST 23, 2022

 

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